Guide to Texting Timesheets & Expenses

Text number - 07786 203 109

The text service is a great way to submit your timesheet and expenses with ease.

This guide will show you how to create your text using certain abbreviations.

Your text message should follow this simple format:

1. Your name

2. Your Agency's name

3. Week commencing date

4. No of hours worked

5. Rate of pay

6. Expenses

If you would like a template text message to be sent to your mobile phone, please call 0800 731 3178.

Abbreviations

The following abbreviations should be used:

• Week Commencing – WC (00/00/00)

• Rate of Pay – RP (£x/hour)

• Hours Worked – HW (xx)

• Business Mileage – BM (x(No of miles) = £Amount claiming, followed by the
postcode to and from your place of work (i.e. FY4 5LH – FY6 7PD)

• Subsistence – Sbs - Claiming breakfast and leaving the house before 6.30am would
be (<6.30am x No of days = £ amount claiming).

Claiming for lunch only would be
(5>x No of days = £ amount claiming)

Claiming Lunch and Dinner would be (10>x
No of days = £ amount claiming)

• Accommodation – Acom (£cost/night x No of nights = Amount claiming)

• Incidental Expenditure - Inc

• Travel Costs – TC (£Amount Claiming) Please note receipts will need to be sent
in for these.

Example

An example of a text for the week commencing 01/09/2008 on a 38 hour week
at £15 per hour, with expenses of 50 business miles & subsistence – Leaving
the house before 6.30 5 days a week and being away from the house for more than
10 hours a day 5 days a week with accommodation for 2 nights would be:

Alex Moore (example recruitment)
WC: 01/09/08 HW: 38
RP: £15/hour
BM: 50 (FY4 5LJ –
FY4 5PN)
Sbs :< 6.30am x 3 = 32.50,
10> x 3 = £42 Acom- £45 x 2 = £90


NB: If you claim accommodation for 1 night your daily subsistence is included
within the unreceipted allowance and so you cannot claim for the normal
subsistence for this day.

For any further clarification on submitting your timesheet & expenses via text, please call us on 0800 731 3178.